3 Rules to Lead a Stress-Free Audit

audit lead auditor Feb 07, 2021

Leading an audit or being an audit team leader is one of the crucial audit skills. Auditors should learn and practice the skills necessary to lead a team and audit in a stress-free way.

Some organizations prefer to have stringent auditors where the audit report shows every single minor observation. On the other hand, some organizations see the audit as a tool to help them improve their performance. Regardless of the audit type or how serious it is for an organization, the auditor needs to take some factors into account to have an effective and stress-free audit.    

Auditing is about building trust. It is not about finding faults. It requires a mix of skills and competencies. When you have assigned as an audit team leader to conduct an audit, you should take into account some important key factors such as:

  • How to conduct an effective and meaningful audit?
  • How to manage the stress of your team, yourself, and the person or organization you audit?
  • How to be a proper audit team leader?

As a team leader, you are in charge of the audit and your performance should help you to get the best audit outcomes. The outcomes of the audits are not only limited to the audit findings or audit non-conformities. As a team leader, you should be able to focus on the big picture. The audit is about building trust amongst various interested parties.

The interested audit parties are not always the clients or the outsider of an organization, but it can be the organization's employees that being audited or your audit team members.

Here are the three rules auditors should follow to deliver a meaningful and stress-free audit:

 1. The audit is not a fault-finding process. Mean it when you say it

The audit is about building a healthy working relationship where you can freely ask questions from organizations within the audit scope. In response, they feel comfortable being open and honest with you. "The audit is not about non-conformities, but it is about compliances". we have heard of this quote from most of the auditors saying it during the opening meetings. But how serious we are when we say it. The fact is that we have to allow the organization to rectify the minor findings where there are no associated risks and can be fixed during the audit. Allow the auditee’s to correct what they can resolve at the time of the audit. Reporting every observation may not have any value to the organization and sends an incorrect signal to the organization that the auditor focused on picking up micro non adding value observations.

2. Consider learning curve

As an auditor, you always learn something when you give a visit to any organization. It is the same scenario for the auditees too. Within the organization, a person or a group of people often assigns to implement the requirements that you are auditing. This role may not be the only task assigned to the staff and they do have other things to do on a day-to-day basis. On the other hand, auditing and working with the standards is normally the auditors' daily work. Giving a proper audit to an organization would enable the auditees to gradually learn about the requirements and educate themselves to be more mature in implementing the requirements of the standards.

 3. Act like a team leader

The team leader plays a key role in delivering a meaningful, effective and stress-free audit. Knowledge about the standards and management systems is necessary but it is not sufficient to conduct an effective and meaningful audit. Skills such as effective communication with your audit team member are crucial. Organizing an audit team, working with the team members, and acting as a leader is key to running a smooth, effective and stress-free audit. Here are some tips that help you to act like an audit team leader:

  • The audit is not about non-conformities. Emphasis on this fact helps your audit team member be more relaxed without feeling any pressure from your side as an audit team leader to find non-conformities.
  • Respect their comments and findings. Listen to their point of view and respect the fact that they are mostly as experience as you or even more and could have been assigned as an audit team leader instead of yourself.
  • It is the audit team leader role to finish the report and close the audit. As a team leader, you can change the audit non-conformities grade if you realize what is proposed has to be changed. Consult with your team member if you plan to change their non-conformities grading and explain the reason before doing so.
  • Ask the audit team member to adhere to the audit plan and audit timing.
  • Encourage the audit team member to give you feedback after their daily audit meetings. This will help you to have a healthy and constructive discussion with your audit team member over the audit.
  • Run a daily wrap up or pre-close out meeting with the auditee to explain your audit findings. Give them the opportunity to verify your audit findings.

Following the above rules will allow an audit team leader to act professionally and effectively to deliver a meaningful and stress-free audit. Practice and focus on communication skills and conduct an audit post-evaluation review with the audit team will improve skills and competencies in running a smooth and stress-free audit.

To learn more about leading an audit, we have prepared a special course for you:


About LMS TRG 

LMS TRG is an Exemplar Global Recognised Training Provider for courses in Management Systems Auditing. We come together from various specialist backgrounds to produce unique online learning experiences. Our team is composed of auditors, management systems consultants and providers, with over fifteen years of experience in delivering high-level quality training. We were founded with the policy of being pioneers in fully online and smart training solutions. To learn more click here.

 

 

Join The Community

Our email content is full of value, void of hype, tailored to your interests whenever possible, never pushy, and always free.

Close

50% Complete

You are almost there! 

Kindly complete the form below and confirm your email address. We will keep you updated with news, articles and promotions.